With AI handling callbacks and chats instantly, patients always get timely replies. We never miss an opportunity, and our revenue reflects that. Itâs like having a 24/7 front desk that never takes a break.
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YOUR AI RECEPTIONIST
YOUR AI RECEPTIONIST
Every dental practice faces these costly challenges that drain time, money, and patient satisfaction
Youâre already juggling calls, follow ups, and booked appointments. Then 3 unexpected walk-ins show up and now your whole front desk is scrambling.
They come in. Maybe they get treatment. Maybe they donât. Then? No follow up, no recall, no reschedule. Pure lost revenue.
When patients donât follow appointment times, everything spirals. The schedule breaks, the waiting room fills, and your staff ends up answering the same 10 questions all day.
One late patient leads to three angry ones. Your staff is playing Tetris with chairs and time slots, instead of calmly running the day.
Need to find a treatment plan, check a recall, or update a note? Dentrix makes it feel like solving a puzzle every time. It’s time-consuming, frustrating, and pulls you away from patients.
Booking calendar here, Dentrix there, WhatsApp on someoneâs phone⊠no wonder things get missed. Thereâs no central place to manage it all until now.
Most clinics shut down after 5 PM and lose leads who want to book later.
Phone only systems create friction and lower bookings.
Sound familiar? Butler AI solves all of these problems automatically.
Turn missed calls into booked clients 24/7, no human needed.
We analyze how your business currently handles calls, DMs, missed leads & walk ins.
“Where are you losing time, money, and customers?”
We spot which receptionist/repetitive tasks can be fully automated without sacrificing the human touch.
“Example: inbound calls, lead qualification, appointment setting, FAQs, and follow ups.”
We build your voice/chat agent with tools like OpenAI, Voice AI, and Zapier tailored to your industry (dental, real estate, clinic, etc.).
“Hi! Thanks for calling Smile Dental how can I help you today?”
We train the AI on your brand voice, services, and objections then simulate real conversations to ensure performance.
“No awkward bots. Only smart, brand safe responses.”
“Calls turn into appointments automatically.”
We review call logs, missed opportunities, and agent performance making upgrades monthly as needed.
Turn missed calls into booked clients 24/7, no human needed.
Butler answers calls, handles bookings, responds to patients, and follows up all without a single human on your end.
Calls at 10 PM? A no show on Saturday? Doesnât matter. Butler responds immediately day or night.
Butler checks them in, logs their info, books follow ups, and updates your calendar even if they show up out of nowhere.
If you use Dentrix, Butler can run it for you. Just give a prompt âpull up treatment planâ or âcheck patient historyâ and itâs done. Youâll never have to click through Dentrix manually again.
Weâll give your team a clean dashboard to control the AI, send quick messages, and check bookings no tech skills needed. Everything works via simple prompts.
Most clinics recover $50Kâ$90K+ with Butler within months. It’s not just a tool it’s a full-time sales and support machine. these points are for where is your profit section
Round the clock monitoring and maintenance with instant issue resolution
Track time saved, revenue generated, and efficiency gains in real time
Built in security, GDPR compliance, and enterprise-grade data protection
30 day money back guarantee on all pilot automation projects
See how we've transformed businesses like yours
Challenge: Bright Horizon Dental struggled with managing inbound patient inquiries and missed many booking opportunities due to limited office hours and understaffed reception. Lead follow up was inconsistent, leading to lost revenue.
Solution: Call Butler AI implemented an AI powered chatbot combined with voice assistant technology that captured leads 24/7, qualified patients based on treatment needs, and scheduled appointments automatically. Follow up SMS campaigns nurtured undecided patients.
" The AI completely transformed how we interact with patients. We never miss a call or message, and our appointment book is fuller than ever. Our staff can focus more on patient care than admin tasks. "
Solution: Call Butler AI deployed an advanced lead capturing chatbot integrated with a CRM and AI followup sequences via SMS and email to nurture leads and boost conversions.
" The AI completely transformed how we interact with patients. We never miss a call or message, and our appointment book is fuller than ever. Our staff can focus more on patient care than admin tasks. "
Challenge: Lakeshore Pediatric Dentistry struggled
with high no show rates and lost revenue due to ineffective reminders and follow-ups, especially for busy
parents juggling schedules.
Solution: Call Butler AI introduced personalized AI powered appointment reminders and reactivation campaigns, using SMS and automated voice calls tailored for busy families.
" The AI reminders are a lifesaver. Parents appreciate the friendly, timely messages, and our no shows dropped dramatically. Itâs like having a personal assistant keeping our schedule tight. "
Solution: Call Butler AI implemented a full AI powered booking system including chatbot, voice assistant, and CRM integration that handled inquiries, bookings, cancellations, and rescheduling seamlessly.
" Our booking chaos turned into a smooth, automated system overnight. The AI never makes mistakes and patients love the instant responses. Our team is happier and revenue has shot up. "
Solution: Call Butler AI deployed AI voice callback and lead reactivation sequences that reached out to missed calls and cold leads promptly, re-engaging patients and booking appointments automatically.
" The AI callback system revived so many leads we thought were lost. It works tirelessly, booking appointments and boosting our bottom line without extra staff. Our growth curve took off instantly. "
With AI handling callbacks and chats instantly, patients always get timely replies. We never miss an opportunity, and our revenue reflects that. Itâs like having a 24/7 front desk that never takes a break.
The AI chatbot quickly became our best front desk team member it books more appointments than anyone else and never misses a chance to connect. Our staff finally gets a breather, and patients love the quick responses.
It felt like unlocking hidden revenue in our CRM that we never knew existed. The AIâs cold lead reactivation brought patients back and kept our appointment books full we couldnât be happier.
The AI system transformed our operations overnight. No shows dropped dramatically and managing our waitlist became effortless. Our days run smoother, and our patients are happier than ever.
We were constantly losing leads outside business hours. After deploying the AI assistant, those lost opportunities turned into booked appointments. Itâs like having a reliable team member working day and night to grow our practice.
Our community is diverse and engaging them used to be hard. With the multilingual chatbot and smart lead scoring, we reached families like never before. Our local reputation soared, and so did our bookings.
Doubling our revenue without spending a dime on ads felt unbelievable. The AIâs missed call follow up and instant intake were game changers. Patients appreciate the quick responses, and we see the results every day.
We were missing opportunities left and right, especially during holidays. Once we automated reactivations and lead capture, it was like breathing new life into our patient flow. Weâre now stronger than ever.
It felt like we were stuck in a rut, watching patients drift away. With the reactivation campaigns and AI receptionist, our schedule filled back up, and I finally feel hopeful about the future of our practice.
We never imagined how much business we were missing on weekends. The instant AI response captured all those leads, turning quiet days into busy ones. The difference was immediate and powerful.
Managing the front desk used to be stressful and chaotic. Now, the AI chatbot handles most inquiries and bookings effortlessly. Itâs like having a super efficient assistant who works around the clock and never makes a mistake.
Our parents were missing appointments and cancellations were hurting us. After setting up the follow ups and reminder bot, confirmations went through the roof and cancellations dropped drastically. It felt like we turned a struggle into a smooth running success story.
Honestly, I was on the verge of hiring more staff to keep up with the chaos. Then the AI took over the reminders and bookings freeing my team and skyrocketing patient engagement. Itâs like having a tireless team member who never misses a beat.
We had leads slipping through the cracks for years, and it was frustrating. Once we started using the AI system, it was like a switch flipped suddenly, we were engaging with so many patients who had gone silent. It felt like finding hidden treasure in our own backyard.
Before implementing Call Butler AI, our appointment book was almost empty, and we felt invisible in the community. Now, our calendar is consistently full weeks ahead â the difference is night and day. It feels like weâve finally unlocked our clinicâs true potential.
Serving diverse families used to be a challenge. The multilingual chatbot bridged the gap instantly, helping us book more appointments and serve our community better. It was a huge win for us.
We didnât have to hire any new staff. We just made our system smarter. The AI call bot and SMS funnel boosted patient engagement and appointments drastically.
Patients stopped slipping through the cracks entirely. Just that alone transformed our revenue and patient experience. The AIâs seamless integration changed everything.
Automations brought us 5 to 10 rebookings every single week and we barely have to lift a finger. Itâs amazing how much easier managing patient flow has become.
We doubled revenue without spending a dime on new ads. It all came down to smarter follow up and better lead nurturing, made possible by the AI. Our practice is thriving like never before.
One weekend, we got 11 bookings overnight something we never experienced before. The system just works, bringing in patients even when our office is closed. Itâs completely changed our flow.
We didnât realize how much revenue we lost from missed follow-ups until the AI took over. Now, every lead gets a message, and nearly half book appointments. Itâs a game-changer that pays for itself every single week.
We had front desk turnover and couldnât keep things organized. Butler now answers every call, follows up, and even revives cold leads. Itâs like having a 24/7 sales team.
Our team couldnât keep up with inquiries from ads. The AI handled it 24/7, qualified leads, and booked them automatically. I was shocked by how fast the results came in.
We were missing 20+ calls a week. After Call Butler AI, our schedule filled up fast. Patients loved how responsive we became. It felt like we hired three people, instantly.
The website has received a rating of 4.5 out of 5 from 53 users.
Ready to join these successful dental practices?
7 silent leaks your clinic didn’t know it had and how Butler turns them into booked appointments and real revenue.
US clinics miss up to 62% of calls. Butler answers 24/7 on voice, SMS, WhatsApp, and web so every patient gets through.
Multi location clinics use Butler Prime’s SOP Trainer to standardize service across sites.
Custom AI Receptionists Designed Around Your Exact Workflow
No pre made bots. We craft your AI receptionist based on your clinicâs unique needs.
We assess your current setup:
We uncover:
Together we map out what your AI should do:
We deploy a tailored AI that:
We monitor and refine your AI as your practice grows.
Everything you need to know about implementing Butler AI in your dental practice
No. Butler sounds warm and human most patients can’t tell the difference.
No. Butler sounds warm and human most patients can’t tell the difference.
Both. Butler handles new leads and follow ups, no shows, reactivations, etc.
No. We handle training and optimization. You tell us what changed we update it.
Most clinics are live in 7â10 days. We can also fast track for launches.
Our story began with my uncle, a brilliant dentist in Virginia who was loved by his patients but constantly struggled with something outside the dental chair: missed calls, no shows, and poor follow ups.Â
His receptionist couldnât be available 24/7, and over time, these small gaps became big problems.Â
I still remember the night I found him alone in his clinic, overwhelmed and defeated, saying, âI try so hard why is it never enough?â
That moment changed everything.
I knew I had to help. After deep research, I discovered the power of AI receptionists tools that answer every call, qualify leads, follow up instantly, and book real appointments without fail.
 It worked for him, and I realized this wasnât just his problem. Dentists everywhere are losing patients because of outdated systems. This is why I started this agency to make sure no great dentist is left behind due to a missed call. this is why i started my agency
Building AI that cares about your practice
Butler was built for dentists like my uncle and practices like yours.
Let’s discuss how we can automate your business processes and help you scale efficiently. Choose a time that works best for you.
Discover high impact areas where automation can save time and money
Duration: 30 minutes
Format: Video call via Zoom
Cost: Completely free
Outcome: Custom automation strategy
Stop wasting time on repetitive tasks. Let Cal Butler AI build the automations that will transform your business.
Support Included
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YOUR AI RECEPTIONIST
We help businesses automate their customer interactions and scale efficiently with AI-powered receptionist solutions. Transform your customer service and never miss a lead again.